To reduce the workload on PAs, the Application Services team is able to copy forward distributions from a previous or current curriculum period to the upcoming curriculum period.
In order to do so, a program must have its rotation schedule created and the list of rotations populated for the upcoming curriculum period.
To request that QHS IT copy forward your distributions, please submit a ticket to qhsit@queensu.ca. The message can read something like "Please copy forward all distributions from the 2024-2025 year to the 2025-2026 year for program name." If you have renamed any rotations, please make sure you include that information in your request (e.g., Last year's HVAC rotation is now called AC).
Your ticket will be triaged to one of the developers on the Application Services team to complete which could take up to a week. Once completed, they will confirm with you that it has been done. If any previous rotation-based distributions could not be connected to the new rotation schedule they will provide the names of those distributions.
After a program's distributions are copied forward, remember to review and edit them as necessary. This might include updating the list of targets, assessors or delegators, or making an adjustment to distributions based on adoption of automated rotation or preceptor evaluations.
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